1. Introduction

This document constitutes the Privacy Policy for Power and AI: European Partnership Forum. It provides detailed information regarding collecting, using, and processing personal data obtained through our website. We encourage you to read this policy carefully to understand our practices and procedures for safeguarding your personal information.

If you have any inquiries or require clarification regarding this Privacy Policy, please contact us at info@poweraiforum.eu.

2. Who We Are

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation, GDPR), the following information is provided regarding our role as a data controller:

• – Website Address: www.poweraiforum.eu

• – Organization Name: Power and AI: European Partnership Forum

3. Data We Collect

We may collect and process the following categories of data:

• – Information you submit through forms, surveys, or other data collection tools on our website.

• – Records of correspondence between you and our organization.

• – Transaction details, conducted via our website.

• – Information regarding your website visits, including pages accessed and resources utilized.

• – Technical information, such as your IP address, browser type, and operating system, for system administration and aggregate statistical purposes.

Legal Basis for Processing:
Under the GDPR, all processing of personal data will be conducted lawfully, fairly, and transparently. We will only process your data under the following conditions:

1. You have provided explicit consent for one or more specified purposes.

2. Processing is required for the performance of a contract to which you are a party or to take steps at your request prior to entering into such a contract.

3. Processing is necessary to fulfill a legal obligation.

4. Processing is required to protect your vital interests or those of another natural person.

5. Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

6. Processing is necessary for our legitimate interests or those of a third party, except where overridden by your rights and freedoms.

4. Purpose of Data Use

We utilize the personal data we collect for the following purposes:

• – To deliver website content effectively and efficiently.

• – To provide requested information, products, or services or, with your consent, to suggest additional services that may be of interest

• – To fulfill contractual obligations.

• – To enable you to utilize interactive features on our website.

• – To communicate applicable charges and billing information.

Marketing Communications:

• – If you are an existing customer, we may contact you electronically about products or services similar to those previously purchased

• – For new customers, we will contact you only if you have explicitly provided consent.

You may opt out of receiving marketing communications by selecting the appropriate option on our website or by contacting us directly at info@poweraiforum.eu .

Use of Aggregate Data:

While we do not disclose personal data to advertisers, we may provide aggregate statistical data to assist them in targeting their intended audience. This includes information collected on-site to facilitate the display of relevant advertisements.

5. Your Rights as a Data Subject

Under the GDPR, you are entitled to exercise the following rights:

1. Access and Rectification: Request access to the personal data we hold about you or request corrections to inaccuracies.

2. Erasure and Restriction: Request the deletion of your personal data or restrict its processing.

3. Data Portability: Obtain a copy of your data in a structured, commonly used, and machine-readable format.

4. Objection: Object to the processing of your personal data in certain circumstances.

5. Withdraw Consent: Where consent is the basis for processing, you may withdraw it at any time.

If you wish to exercise any of these rights, please contact us at info@poweraiforum.eu . All requests will be processed in accordance with applicable laws and within the stipulated timeframes.

Important Notice:

In certain situations, the collection and processing of your personal data may be required by law or as a condition of a contractual arrangement. Failure to provide such data may restrict the services we are able to offer.

6. Where We Store Your Data

We may transfer your personal data to storage locations outside the European Economic Area (EEA). This includes processing your data in jurisdictions outside the EEA to fulfill your requests, orders, or payment processes.

By submitting your personal data to us, you explicitly consent to such transfers. We are committed to ensuring that your data is stored securely and handled in compliance with applicable legal standards. Reasonable measures will be taken to protect your information and prevent unauthorized access.

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in Section 4 or as required by law. Periodic reviews will be conducted to determine whether retention is necessary. If it is no longer required, your data will be securely deleted or anonymized.

7. Disclosing Your Information

We may disclose your personal information in the following circumstances:

1. Business Transactions: If we are involved in a merger, acquisition, or sale of assets, we may disclose your data to potential buyers or involved parties under confidentiality agreements.

2. Group Affiliates: Your data may be shared with other entities within our corporate group.

3. Legal Obligations: We may disclose your data where required by law or to protect property, safety, or the rights of individuals.

4. Fraud and Risk Management: Information may be exchanged with third parties to combat fraud or mitigate credit risks.

In addition, we may engage third-party service providers for tasks such as payment processing, marketing, or data analysis. In such cases, only the data necessary for fulfilling these purposes will be shared, and reasonable efforts will be made to ensure third parties handle your data securely and in compliance with GDPR and relevant legal obligations.

8. Your Rights

As a data subject under GDPR, you have the following rights:

1. Access and Correction: You can request access to your personal data, as well as corrections to inaccuracies, free of charge.

2. Deletion: You can request the deletion of your data under certain conditions.

3. Data Portability: You have the right to request the transfer of your personal data to another entity in a structured, commonly used, machine-readable format.

4. Processing Information: You are entitled to know what data processing activities are being undertaken.

5. Restrict Processing: You can request the restriction of processing under specific circumstances.

6. Objection: You have the right to object to the processing of your personal data in certain cases, including processing for direct marketing purposes.

7. Supervisory Authority Complaints: You can file a complaint with a supervisory authority if you believe your data rights are being infringed.

8. Automated Decision-Making and Profiling: You have rights related to automated decision-making, including profiling.

To exercise these rights, or if you have questions about this Privacy Policy, please contact us at info@poweraiforum.eu .

Our website may include links to third-party websites. Please be advised that our policies and practices do not apply to these external websites. We do not control how third parties collect, store, or use your data and encourage you to review their privacy policies before submitting any personal information.

9. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Changes will be published on this page. In some cases, we may notify you directly via email or other communication channels. We encourage you to review this page periodically to stay informed about how we protect your personal data.

10. Automated Decision-Making and Profiling

10.1 In instances where we utilize personal data for automated decision-making that produces legal or similarly significant effects on you, you are entitled to challenge such decisions under GDPR. This includes the right to:

• – Request human intervention.

• – Express your perspective on the decision.

• – Obtain a clear explanation of the decision-making process.

10.2 The rights outlined in section 10.1 are not applicable under the following circumstances:

• a) The decision is necessary for the entry into, or performance of, a contract between you and us.

• b) The decision is authorized by law.

• c) You have explicitly consented to the decision-making process.

10.3 When personal data is processed for profiling purposes, we ensure the following safeguards are in place:

• a) Clear and detailed information about the profiling process, including its significance and potential consequences, will be provided to you.

• b) Robust mathematical or statistical procedures will be employed to ensure accuracy.

• c) Technical and organizational measures will be implemented to minimize the risk of errors and allow for prompt correction of inaccuracies.

• d) Personal data used for profiling will be securely stored to prevent discriminatory effects arising from profiling activities.

11. Dispute Resolution

11.1 The parties involved will make every reasonable effort to negotiate in good faith and settle any disputes that may arise in connection with this Privacy Policy or any breaches thereof.

11.2 If a dispute cannot be resolved amicably through direct negotiations, or if either party refuses to participate in this process, either party may propose, in writing, structured negotiations facilitated by a fully accredited mediator as an alternative to litigation.

11.3 Within 14 days of the mediator’s appointment (whether by mutual agreement), the parties will meet with the mediator to establish the procedure for mediation unless an alternative arrangement is agreed upon by the parties and the mediator.

11.4 All negotiations relating to the dispute will remain confidential and conducted without prejudice, safeguarding the rights of the parties should further legal proceedings be necessary.

11.5 If the dispute is resolved during mediation, the terms of the resolution will be documented in writing. Once signed by the authorized representatives of both parties, the agreement will be final and legally binding.

11.6 If mediation does not result in a resolution within 60 days (or an alternative time period agreed upon by the parties) from the mediator’s appointment, or if either party withdraws from the mediation process, either party may pursue arbitration.

11.7 Any unresolved dispute will not impact the ongoing obligations and commitments of the parties under this Privacy Policy.